About

Policy Planning, Budgeting, Monitoring and Evaluation Directorate (PPBMED);

This Directorate ensures the development and periodic review of comprehensive and sustainable policies, plans, programmes and budgets to cover all activities of the Ministry.

Units:

  • Planning and Coordination
  • Budgeting
  • Monitoring and Evaluation
  • Research and Statistics

Finance and General Administration Directorate (F&GA);

Units:

  • General Administration Section
    • Reception
    • Procurement & Store
    • Personnel Management
    • Transport
    • Estate
    • Records
    • Protocol
  • Finance Section
    • Accounts
    • Treasury
    • Resource mobilization

Special Units under the Ministry

  1. Legal Affairs Unit
  2. Public Relations
  • Internal Audit Unit
  1. Client Services Unit

General Administration Finance and (GA&F)

The Directorate comprises two units: Administration and Finance units.

General Administration Unit:

This Unit ensures that approved personnel policies in the Ministry on employment, personnel records, training, and wages and salaries administration are translated into good management practices and effectively carried out.

This Unit further ensures that services and facilities necessary to support the administrative and other functions of the ministry are available.  It also ensures the provision of an effective and efficient system for internal checks.

The Sub-units under this directorate include the following:

  1. Personnel Unit: The Unit manages the files and records of staff in the Ministry pertaining to recruitment, leave, promotion, salary issues, transfer, performance appraisal etc.
  2. Records Management Unit: It ensures that documents and information are properly stored to ensure confidentiality and easy accessibility.
  3. Security Unit: The Unit ensures the following;
  • Protection of MOPA asset and property against theft, burglary, wilful or malicious damage and destruction.
  • Protection of the lives of the employees against harm and kidnap.
  • Prevention of acts of sabotage, Subversion or espionage to vital information, materials, documents or plans and blueprints belonging to the Organization
  • Enforcement of Rules and Regulations pertaining to safety and Security of lives and property of the organization.
  • Promotion of order, discipline, goodwill and respect to Management and Constituted Authority.
  • Liaison with Law enforcement agencies.

Transport Unit

This Unit ensures that approved personnel policies in the Ministry on employment, personnel records, training, and wages and salaries administration are translated into good management practices and effectively carried out.

This Unit further ensures that services and facilities necessary to support the administrative and other functions of the ministry are available.  It also ensures the provision of an effective and efficient system for internal checks.

The Sub-units under this directorate include the following:

  • Custodian of all MOPA vehicles.
  • Handling and rotational use of all pool vehicles.
  • Procurement and distribution of petroleum products.
  • Ensure timely maintenance/service and repairs of vehicles.
  • Liaising with the account department for the insurance of all vehicles.
  • Liaising with account and insurance for repairs of the damaged/accidental vehicles as well stolen vehicles.
  • Administration of drivers and fuelling

Procurement & Stores Unit:

The unit is responsible for managing the procurement services and providing technical support on procurement processes for the Ministry. It also ensures the proper storage of all goods procured and ensures that stocks are replaced on time at the Ministry.

Protocol Unit:

  1. The unit is responsible for the following;
  • Reservation and issuance of tickets for staff scheduled for official trips such as Trainings, Conferences, bilateral meetings and Aircraft inspections.
  • Booking of hotel accommodations for official guests of the Ministry and also receives and check-in guests at appropriate hotels.
  • Processing of visa for staff travelling scheduled for official trips Trainings, Conferences, workshop, meetings, inspections, etc.
  • Receive official guests of the Ministry on arrival at the Airport and check them in when travelling back after official engagement in Ghana.
  • Process and supervise the payment of bills incurred on hotels and tickets and also conduct regular checks on our financial standing with the patronized hotels and travel agents.
  • Participating actively in organizing international conferences and seminars hosted by the Ministry.

Estate Unit:

Responsible for the facilitation of the provisions, recording and maintenance of the Ministry’s major physical assets ( buildings, generators, photocopiers, furniture and equipment), supervision of projects, preparation of bill of quantities, interim certificates and final account.

Client Services Unit:

The unit is responsible for the identification and updating of relevant information for policy formulation and decision making. It acts as a focal point for information about the Ministry and provides a system for feedback to stakeholders and clients.